Biometric time attendance systems are gaining popularity with businesses all over the world. What potential and application they have? Keep reading.
What are biometric systems?
Biometric time clocks rely on measurements of physical characteristics such as fingerprints, facial shape, iris, or eye shape, or even a vocal sample to log an employee into the timekeeping system and record their attendance.
The most common type of biometric time tracking systems works with fingerprints. The device scans the fingerprint and checks for a matching entry in the database of that system. The sensor in the BIODIT system detects different characteristics from the pattern of the finger and creates unique code instead of an image of the fingerprint. All users are thus enrolled in the system in the form of a 16-digit code.
After clarifying the nature of the technology, you are probably wondering what are the advantages of using this type of system as opposed to ordinary systems for calculating hours of work?
Reduce time theft
Still, many companies use systems with cards and chips to track working hours. In our work with Bulgarian companies we have come across a lot of cases in which the employees manually write on paper in large attendance books.
The problem with these systems is that very often employees are able to commit “time theft,” or less harshly known as “Buddy punching.” Buddy punching occurs when an employee clocks their friend in for work, even if that friend is running late or isn’t coming in. This person will likely look for reciprocity, so when he is running late, the friend clocks him in. At first glance it might not seem like a big deal, but over 75% of companies in the United States report losing an average of 5% of their revenue due to such practices.
For example, we have a client with a production base and more than 300 shift employees. After replacing the attendance books with our biometric system, medical and regular leaves rose by a few percent.
Covering up with colleagues can also lead to a decline in the morale of the whole team – think how you would feel if you knew that a colleague was late every day and this stay unnoticed because his friend covers him while you are always there on time and that also goes unnoticed.
But, since every person’s fingerprint is unique, you can rest assured knowing that you have effectively eliminated time theft from your list of worries.
Biometric data is unique. One can never change his or her fingerprints, so this type of identification is difficult, if not impossible, to falsify or manipulate. Of course, nothing is 100% foolproof, but biometric systems, especially those that use data encryption, come as close as possible to complete security.
Simplify ‘clocking in’
Clocking in should be easy, and with a biometric time attendance system, it is. There are no passwords to remember and there are no passwords that HR must reset for the chronically forgetful employee. The person’s data is easily recorded, they are marked as present and, depending on the option you choose, their hours will be reported right to your payroll system.
Additionally, employees can simply scan a finger and move on. They don’t have to worry about keeping a card or a key in order to clock in, and employers don’t have to worry about security issues, such as when employees lose their key cards.
Manual time tracking takes a long time, but since a person’s hours are reported right into the payroll system, timekeeping becomes an automated process. It can take HR and Payroll departments quite a while to process payroll if they must keep going back to correct errors, automating part of the process will save time and energy so you can focus on bigger things.
The system software automatically collects data and there is much less room for human error. There is no need to sort through time cards, or manually enter time into a spreadsheet – all the places where errors can hide. Everything is already in place for you. And some systems, like ours, have real-time monitoring. In addition, employees will be more open when they have to leave early or be late without having to manual updates are made.
Should you make the switch to biometric time attendance?
Definitely the answer is yes. Biometric time attendance systems can save your business a lot of time, resources and money. And HERE (https://biodit.com/time-attendance/ ) you can learn more about BIODIT’s preferred solution.